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Privacy Policy

Privacy Policy for CLJ Solutions Ltd

Last Updated: July 5, 2026

1. Introduction

CLJ Solutions Ltd ("we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you use our recruitment services, visit our website, or otherwise interact with us.

For the purposes of the UK General Data Protection Regulation (UK GDPR), CLJ Solutions Ltd acts as a Data Controller for the personal data processed in the course of our recruitment operations.

2. The Data We Collect About You

We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped as follows:

  • Identity Data: First name, maiden name, last name, username or similar identifier, marital status, title, date of birth, and gender.

  • Contact Data: Billing address, delivery address, email address, and telephone numbers.

  • Candidate Data: Your CV/resume, employment history, qualifications, professional memberships, references, right-to-work documentation (e.g., passport/visa), and any other information you provide during interviews or applications.

  • Financial Data: Bank account details and payroll information (if we place you in temporary or contract roles).

  • Technical Data: Internet protocol (IP) address, your login data, browser type and version, time zone setting and location, and operating system/platform when you access our website.

Special Category Data

We may occasionally need to collect "Special Category Data" (such as health data to make reasonable adjustments during the interview process, or criminal conviction checks if explicitly required by a client for specific roles). We will only process this with your explicit consent or where legally mandated.

3. How We Collect Your Personal Data

We use different methods to collect data from and about you, including:

  • Direct Interactions: You may give us your Identity, Contact, and Candidate Data by filling in forms, uploading your CV to our website, or corresponding with us by post, phone, email, or social media.

  • Third Parties or Publicly Available Sources: We may receive personal data about you from various third parties, such as:

    • Job boards (e.g., Reed, Indeed, Totaljobs) where you have made your CV public.

    • Professional networking sites (e.g., LinkedIn).

    • Referees who provide employment history validation.

4. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • To provide recruitment services: Matching your profile with potential job vacancies, submitting your CV to prospective employers (always with your prior consent), and managing applications.

  • To perform a contract: Where we need to fulfill a contract we are about to enter into or have entered into with you (e.g., temporary placement payroll).

  • Legitimate Interests: Where it is necessary for our legitimate business interests (e.g., keeping our records updated, analyzing how candidates use our services, and growing our business) and your interests and fundamental rights do not override those interests.

  • Legal Compliance: Where we need to comply with a legal or regulatory obligation (e.g., checking right-to-work status).

5. Disclosures of Your Personal Data

We may share your personal data with the following parties for the purposes set out in Section 4:

  • Prospective Employers / Clients: We will share your Candidate Data with clients who have potential job openings that match your skills. We will discuss the role with you before submitting your details.

  • Service Providers: Third-party IT suppliers, payroll providers, and background check agencies acting as processors who support our business operations.

  • Professional Advisers: Lawyers, bankers, auditors, and insurers providing consultancy, banking, legal, insurance, and accounting services.

  • Regulators and Authorities: HM Revenue & Customs (HMRC) and other regulatory bodies based in the UK who require reporting of processing activities in certain circumstances.

6. International Transfers

We primarily store and process your data within the UK. If we must transfer your data outside the UK (for example, if a client or an IT vendor is based abroad), we ensure a similar degree of protection is afforded to it by ensuring appropriate safeguards, such as Standard Contractual Clauses (SCCs), are implemented.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

  • Active Candidates: If we are actively looking for work for you, we will retain your candidate file.

  • Inactive Candidates: If we have had no meaningful contact with you for a period of 2 years, we will securely delete or anonymize your personal data, unless legal obligations require us to keep it longer.

9. Your Legal Rights

Under UK data protection laws, you have rights in relation to your personal data, including the right to:

  • Request access to your personal data (commonly known as a "data subject access request").

  • Request correction of the personal data that we hold about you.

  • Request erasure of your personal data (the "right to be forgotten").

  • Object to processing of your personal data where we are relying on a legitimate interest.

  • Request restriction of processing your personal data.

  • Request the transfer of your personal data to you or to a third party.

  • Withdraw consent at any time where we are relying on consent to process your personal data.

If you wish to exercise any of these rights, please contact us using the details below.

10. Contact Details

If you have any questions about this Privacy Policy or our privacy practices, please contact our Data Protection Officer/Privacy Compliance Team at:

  • Full name of legal entity: CLJ Solutions Ltd

  • Email address: [Insert Email Address, e.g., privacy@cljsolutions.co.uk]

  • Postal address: [Insert Registered Business Address]

You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

Disclaimer: This document is a foundational template tailored for a recruitment firm operating in the UK. Because data compliance rules can hinge on specific internal software, third-party job boards, and business models, it is highly recommended to have this text reviewed by a qualified legal professional before publishing it on your website.

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